Add and Edit Events

To create a new event in the Church calendar, choose the ‘Events’ module by either clicking the icon, or selecting it from the dropdown menu. You will then see all the events which have already been created.  If an event is red, it indicates that this is the final event in a repeating series.

If you are a multi-campus Church, you can choose to view events for a specific campus using the dropdown on the top right.

To create an event, click the green plus iconat the top right of the date you want to add the event. Select the campus at which the event will take place (if you only have one campus, you will not see this option).

Next, enter the Event Name.  If this is an event you have held before, select the event from the dropdown menu.  If it’s a brand new event, click the ‘New Event’ button  and enter the event name in the text box.

You’re able to add a description for your event, in the ‘Event Description’ box.  This can be used to give any additional detail about the event, that people may need to know.

The ‘Event View’ allows you to set the event as Public, Private or Rota only.  Events set as Public will appear on the dashboard which anyone with an iKnow log in can see.  Private events will only appear on the dashboard of people invited to the event and Rota Only events will appear under Rotas on the dashboard of those who are on the rota.

If you need to change the date, you can do this in the ‘Date’ field and you can add a Start and End time, for your event.

If the event is a repeating event, you will need to tick the ‘Repeat Event’ checkbox. You can then choose whether the event will repeat Daily, Weekly or Monthly, or you can set a Custom repeat.  You can then set the frequency with which the event will repeat and choose whether the event will run indefinitely, have a set number of repeats or end on a specified date.

Once you have completed this section, you can click ‘Save’. You will then be able to see the event in your calendar.

To edit an event, in the Calendar, click on the event you wish to edit. On the right-hand side, you have the option to view, edit  or delete  the event. To edit the event, click the pencil icon.

If the event is showing in red, it is the last in a repeating series.  Editing this event will give you the option to extend the event, by ticking the ‘Extend Event’ checkbox.

Once you have made your changes, click ‘Save’.

To delete an event from the calendar, click the event you wish to delete and click the red bin icon on the right hand side.  If the event is part of a series, you will have the option to delete just the event you have clicked on, all future events in the series or the entire series.  Any rotas, meeting plans, invite lists or metrics associated with the event will also be deleted.