Youth Check-In
Youth Check-In works alongside the Child Check-In module, and allows us to check-in older children, without their parents being present.
Activate Youth Check In
To use Youth Check-In for one of our events, we will first need to activate it, for that event.
This is done by going to Settings, and clicking Check-In. Next, locate the event we want to activate Youth Check-In for, and click the Edit button.
In the Edit Class window, select the checkbox labelled Allow Check-In Without Parents, in the Attach to Event(s) section. Finally, we just need to click the Save button, to save our changes.
Check-In Youth
When using Youth Check-In, we have the option to use barcodes, in the same way as we would using Child Check-In, but they are not required.
To use the Youth Check-In, go to the Check-In module. Check-in will be available for 2 hours prior to the start of the event.
Click Launch Check-In, at the top of the screen, choose the relevant event, and then choose the Check-in mode, which should be Check-in WITHOUT parents.
To check in someone who is already a member of the class, start typing their name, in the Enter Name box, then, when their name appears in the list below, click it.
To help parents keep track of where their children are, and to ensure that they have been given permission to be at the event, a text message and email will be sent to parents, who haven’t already confirmed that they are happy for their children to attend this event. If we don’t need this request for approval to be sent, we can untick the checkbox, on the Confirm Check-In page.
We can then click Confirm, to check the child in, and we will then be taken back to the Check-In page, so that we can check in the next person.
Check-In Guests
If we are checking in a guest, or someone who is not already in iKnow, we’ll need to click the First time User/Guest button.
First, we will need to enter the details of the child’s Parent or Guardian. Then click Continue, and enter the Child’s details.
If this is going to be a one off visit, and we don’t need to store the Parent or Guardian, and Child’s details, click the One time guest only checkbox. If this is not checked, the details of the Parent or Guardian will be added to Pending Adults, and the details of the Child will be added to Pending Children, in the People module.
When all the details have been added, we can click the Check In button, and an email and text message will be sent to the details provided for the Parent or Guardian, to allow them to confirm that they are happy for their child to attend.
If the child has come with a brother or sister, we can click the Add Another Child button, to add their details, otherwise, we can click the Finish button. We will then be returned to the Check-In page, to check in the next person.
Check-Out Youth
To check our youth out, at the end of the event, we need to go to the Check-In module, click the Launch Check-Out button, and choose the event we are checking people out of.
Start typing the name of the person we are checking out, then select their name from the list, that appears below. Click the Confirm button, to check them out, and then click the Finish button, to be returned to the Check-Out page, where we can continue to check out the next person.