iKnow allows you to manage churches that meet in a single location with one building and one or two rooms, as well as churches, or networks, that have multiple buildings with several rooms, across numerous locations.
To set up your church structure, you will need to go to Settings, from the iKnow Dashboard or the dropdown list, and click Church Networks. You are able to change the term Church Networks, to something that reflects the language used in your organisation, by going to the Dictionary in Settings.
You will see that there is already a Church Network, which will be called ‘Main’, and it will contain your primary location, which will have been created when we set up your iKnow trial.
You are able to create additional Church Networks by clicking the +Church Network button, giving the Church Network a name and clicking the Save button. So, for example, if you are setting up iKnow for an organisation that has churches in locations across the country, you may want to set up different Church Networks for the different regions in which your churches are located.
If you want to change the name of a Church Network, click the orange pencil icon. You will then be able to change the name and click the Save button.
You are able to delete Church Networks that don’t contain any Churches, by clicking the red dustbin icon. If the Church Network contains any churches, the red dustbin icon will be disabled until you delete or move, any Churches that it contains.
Once your Church Networks have been set up, you can add Churches to each Church Network. To do this you will need to click the +Church button at the top of the relevant Church Network. You will then need to give the Church a Name, add an Abbreviation and add a Main Building. If the Main Building is already in the system, you will be able to select it from the dropdown menu, otherwise, click the +New Building button and enter the Building Name and Address. If the Church has more than one Building, you can click the +Add Building under Additional Buildings, however, you can come back and add Additional Buildings later, if you wish.
If you want to edit a Church that you have added, you will need to click the orange pencil icon, make any changes and click the Save button.
If you want to move a Church to a different Church Network, you will need to click the green Move button, select the Church Network you wish to move it to from the dropdown menu and click the Confirm button.
As part of the process of adding a Church, you will have added a Main Building. If you wish to make any changes to the Main Building, you will need to click the View button next to the Church that contains the Building.
Alternatively, you can click Buildings in the bar at the top of the page, which will take you to a list of Buildings that you have set up in iKnow.
You can then click the orange pencil icon alongside the Building, make any changes you need and click the Save button.
You can replace the Main Building without removing the existing Building. To do this, click the red X icon and select whether you want to replace the current Building with an Existing Building or a New Building.
If you choose to Replace with an Existing Building, you will be able to select a Building from the dropdown menu. If you choose to Replace with a New Building, you will be able to add the details for the New Building.
You are also able to add Additional Buildings, from here, and will, again, have the choice to add an Existing Building or add a New Building.
Additional Buildings can be edited by clicking the orange pencil icon and can be removed by clicking the red X icon.
You are also able to add Rooms to each of your Buildings, which will allow you to make use of the Room Booking module of iKnow. Adding Rooms is covered in the Room Booking area on the Support Site.